• Site Selection & Negotiations

• Contract Review & Negotiations

• Budget Development & Management

• Project Plan Development & Management

• Overall Program Development (Components, Theme, Brand, Objectives) 

• Project Management & Strategic Advice

• Committee Admin Support

• Organize and Participate in Planning Meetings

• Development of an Online Registration System

• Accurate & Detailed Management of Data 

• Processing of Payments (follow up, invoicing and receipts) 

• Produce Detailed Financial and Statistical Reports and Other Reports/Lists (dietary, participants, session, etc.)

• Housing & Transportation

• Production of Registration Materials (tickets, name badges, certificates, programs)

• Respond to Registration and General Inquiries 

• Development of Exhibitor & Sponsor Prospectus 

• Exhibit and Sponsorship Sales & Management

• Sponsorship Fulfillment of Benefits

• Exhibitor Registration and Deliverables 

• Development of Exhibit Handbook & Floor plan
• Source and Management of Show Services and Other Services and Suppliers 

• Collecting and Tracking of Payments 

• Support & Responding to Inquiries 

• Final Evaluation and Reporting

• Participate & Lead Pre-event Meetings with Suppliers and Committees

• Provide Bilingual Registration Services 

• Staff and Volunteer Management & Support

• Liaise with all Presenters, Special Guest, and VIPs

• Liaise with, and Manage all Suppliers and Venue Staff 

• Conduct Rehearsals 

• Verify all Room Set ups, Audio Visual and Food & Beverage

• Maintain Logistical Control 

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• Educational Program Development, Scheduling & Management

• Abstracts Management (oral & poster)

• Speaker Communication &  Confirmation

• Collecting & Tracking of all Presenter Deliverables (presentations, bios, photos, disclosures, objectives, etc.)

• Develop Presenter & Monitor Notes and Information 

• Organize Travel, Hotel and Transfers

• Speaker Liaison & Briefings 

• RFP Preparation, Evaluation and Negotiation

• Supplier Coordination & Management

• Space Assignment, Set up & Production Management

• Food & Beverage Selection and Coordination

• Logistics, Set ups, Audio Visual, Floor Plan Development & Management  

• Script and Run of Show Writing and Development

• Signage, Security, Network, Electrical, General Requirements, etc. 

• Contingency Planning

• Development of Marketing & Communication Plans

• Website Development & Content Management

• Design and Distribution of Promotional Materials & Collateral  

• Development of Preliminary & On site Program Guides

• Conference App & Social Media

• Organize Social Functions and Special Events

• Source Entertainment & Decor

• Organize Partner Programs & Tours

• Organize Transportation 

• Source Gifts & Delegate Giveaways 

• Develop Staff & Volunteer Documents and Schedules  

• Prepare and Conduct Evaluations 

• Financial & Statistical Reporting

• Participate in Debriefing and Share Best Practices

• Send Thank you Letters 

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